Bylaws of the Friends of Bethlehem Public Library

Article I


The Friends of the Bethlehem Public Library supports cultural and educational programs for the

community and assists the library with special projects and purchases not covered by traditional


Article II


Section 1. Eligibility; Dues.

Any individual, family, association, organization, partnership or corporation interested in the

mission of the Friends may become a member upon payment of dues as established by the

board of directors.

Section 2. Privileges.

Members shall be entitled to attend all meetings of the Friends board.

Section 3. Meetings; Notice.

An annual meeting of members shall be held during the month of November at a time and place

to be determined by the board of directors, for the purpose of electing directors and officers and

for the transaction of any other business which may properly come before the meeting. A

special meeting of the members shall be called by the President upon the request of any board

member, provided the purpose of such meeting is stated in the request.

Section 4. Voting.

Each board member shall be entitled to one vote on each matter submitted to a vote at any

meeting of members. The acts of a majority of the board members present and entitled to vote

at any duly constituted meeting of members shall be the acts of all members.

Article Ill

Board of Directors

Section 1. Number; Qualifications.

The board of directors shall consist of the officers and the members at large.

Section 2. Nomination of Officers.

Any member in good standing may nominate another member for the offices of President, Vice

President, Treasurer and Secretary. All nominations must be seconded to be considered valid.

For further consideration the nominee must accept the nomination before being voted upon by

the board. The nominations and voting will occur during the Annual Meeting in December of

each year. Officers will be chosen by simple majority.

Section 3. Term and Election.

Officers are elected for a term of one year and may hold office without term limits.

A vacancy caused by the resignation of an officer will require a special meeting for the purpose

of electing a new member to fill the vacant position. Vacancies on the board of directors may be

filled by a majority of the remaining members of the board, though less than a quorum, and a

person so elected to the board shall hold office until the next annual meeting of members.

Section 4. Meetings.

The board of directors shall meet at least bi-monthly, on the 3rd Monday of the month or

alternate date to be determined by the board.

Section 5. Notice.

Bi-monthly meeting dates will be reviewed for the year at the Annual Meeting and announced

for the next subsequent meeting at each bi-monthly meeting and identified in the meeting

minutes. Notice of special meetings, including date, time and place will be announced as

necessary either agreed upon at a regular meeting or through email as the need arises.

Section 6. Quorum

The presence at any meeting of the majority of the directors shall constitute a quorum for the

transaction of any business which may properly come before the meeting. The acts of a

majority of the directors present at any duly constituted meeting of directors shall be the acts of

the board of directors.

Section 7. Limitations on Powers of Board

The board of directors shall not have authority without the prior approval of the majority of the

board members to make any contract whereby the corporation shall be liable, directly or

indirectly, in an amount in excess of the corporation’s current assets less outstanding

obligations. All directors shall serve without salary.

Article IV


Section 1. Officers/Election.

The officers of the corporation shall be a president, a vice-president, a secretary, a treasurer

and such other officers as the board may from time to time determine, all of whom shall also

then be members of the board of directors. All officers and board members at large shall be

elected annually at the annual meeting of the members of the corporation. In addition to the

powers and duties set forth in these by-laws, each officer shall have such additional powers and

duties as the board may determine.

Section 2. President.

Liaison to the Library Board of Trustees as needed.

Runs bi-monthly meeting and establishes and distributes the agenda with input from the Board.

Back up to the treasurer as needed.

Section 3. Vice-President.

Runs the bi-monthly meeting in the absence of the President

Serves as a back up to the President as needed.

Section 4. Secretary.

Takes minutes at bi-monthly meetings and distributes to the Board members.

Organizes all correspondence with membership and the community in conjunction with the

Board and the Library Director or liaison.

Section 5. Treasurer.

Keeps on-going tally of all fundraising efforts.

Maintains the Friends’ checking account.

Works with a consulting accountant for tax preparation and special projects as needed.

Section 6. Board Members-at-Large.

Attend the majority of bi-monthly meetings and participate in/chair project areas, hosting events

and other activities.

Article V


The board of directors may, by resolution adopted by a majority of the directors in office,

establish one or more standing or temporary committees, to include one or more directors of the

corporation. Any such committee, shall have the authority to submit recommendations to the

Friends Board. No committee shall have power as to the following:

(i) the filling of vacancies in the board of directors

(ii) the adoption, amendment or repeal of the by-laws;

(iii) the amendment or repeal of any resolution of the board;

(iv) action on matters committed by the by-laws or resolution of the board to another

committee of the board.

Each committee formed will select a chair.

Article VI

Rules of Order

All matters of the corporation shall be presented by motion, discussed as needed and seconded

by a board member and voted on by simple majority.

Article VII

Fiscal Year

The fiscal year shall be from 6/1/13-12/31/13. Therefore after that the fiscal year shall become

the calendar year beginning with 1/1/14.

Article VII


These by-laws may be amended by a two-thirds vote of members present at an annual or

special meeting of the board members, provided the text of any proposed amendment is

included in the notice of the meeting.

This is a revision of the by-laws adopted June 12, 1985 and amended January 8, 1986 and

again amended March 18, 2013 and September 16,2013.

Adopted: September 16, 2013

Reviewed: December 4, 2017

Amended: December 18, 2017

Comments are closed.